How you can get probably the most from the Calendar app in iOS


AppleInsider is supported by its viewers and should earn fee as an Amazon Affiliate and affiliate accomplice on qualifying purchases. These affiliate partnerships don’t affect our editorial content material.

The Calendar app in iOS has many useful instruments and options which might be hidden just under the floor. This is how one can discover them and get probably the most out of the app.

Apple’s calendar app has been round because the starting. It is virtually unrecognizable from the way it launched, although.

As with every little thing else, Apple has made it easy to get began with, with rising depth the farther you look into it. This is how one can get began, and a few options it’s possible you’ll not know existed.

How you can create a calendar

Whereas some calendars could also be pre-set and already arrange, you’ll be able to add and customise your personal to be for particular classes (like work, household, and/or particular calendars for particular person pal teams).

Right here is how one can create and customise your calendar.

  1. Go into the Calendar app and choose “Calendar” within the bottom-center of the display
  2. Faucet on “Add Calendar” on the underside left of the display
  3. You’ll be able to select if you wish to add a daily calendar (private customization), a subscription calendar (by hyperlink), or a vacation calendar (selecting a selected area correlating to the vacations).
  4. Choose “Add Calendar” to customise your personal
  5. Give your calendar the popular identify you need for it
  6. Choose which account you need the calendar related to (Outlook, Gmail, or iCloud)
  7. Choose the colour you need the calendar to be corresponding with. It will enable your calendar to face out from the opposite(s).

Whereas Apple pre-sets a default calendar for you when first organising your system, you’ll be able to go in and choose the calendar you need to be your default calendar. This would be the designated calendar (although it may be modified later) that the app can be set to when creating a brand new occasion.

  1. Go into Settings and scroll down until you see Calendar
  2. Faucet on Calendar and choose “Default Calendar”
  3. Choose which calendar you need to be set as your default calendar

Creating calendars that connect with particular actions and/or teams is an effective way to maintain your private and group schedules clear and arranged. The chosen colours – which may vary from any colour you need – picked per calendar will even assist decipher which occasion is wherein group.

Created calendars can be discovered underneath the account you selected to correspond to the calendar too.

How you can share a calendar

Calendar creation doesn’t should be a solo venture, it can be executed by way of the sending of invites. These enable multiple individual to view and add occasions to the calendar they’re part of.

Right here is how one can create collaborative calendars with others.

  1. Choose Calendars on the backside of the Calendar app
  2. Create a brand new calendar underneath your iCloud account. No different account will can help you share it with others by way of the Calendar app.
  3. As soon as created, discover it in your lists of calendars underneath iCloud and faucet on it
  4. Faucet on “Add Particular person”
  5. Kind within the individual or their electronic mail handle to ship them an invitation to collaborate on the calendar collectively. You’ll be able to choose if you need them to have the ability to view and edit the calendar or simply view it.
  6. As soon as they settle for the invite, they’ll do what you allowed them to do.
  7. If you happen to now not need to share the calendar data with sure folks, you’ll be able to faucet on their identify and choose “Cease Sharing”

When sharing the calendar, you’ll be able to choose the colour you need the calendar to be to distinguish it out of your different occasions which might be positioned in different calendars.

You’ll be able to toggle on “Present Modifications” to have the ability to be notified when a number of folks sharing the calendar add, modify, or delete occasions.

You can also make the calendar a Public Calendar as properly. It will enable anybody with the shareable hyperlink related to it to have the ability to view the calendar however not edit it.

If you don’t want to be alerted about occasions on the calendar, you’ll be able to flip off alerts from the “Occasion Alerts” toggle within the calendar’s settings.

Sharing calendars with others is a enjoyable method to have the ability to see what different members of the family and/or mates are doing so yow will discover free time to plan a visit, exit to dinner, or simply spend time with each other.

Not do you must ask “are you free?”, however now you’ll be able to test the shared calendar and see for your self. It actually is an effective way to make time with the folks you care about probably the most.

How you can cope with occasion invitations

Whilst you can create collaborative calendars with others, generally you need them to solely see one occasion (like a celebration, wedding ceremony, and many others.). Calendar permits you to ship invitations to individuals who use Apple units.

To ship an invitation, you will want their electronic mail handle – primarily their electronic mail that’s related to their Apple ID. As of proper now, you can’t ship calendar invitations by way of iMessage or some other messaging app.

Faucet on “Invitees” when creating an occasion to ship them an invite.

When the recipient receives your invitation, they are going to be notified with a notification and a banner on their Calendar app. They’ve the choice to just accept, decline, or “possibly” the occasion. Till they choose one of many choices, it can say “pending” in your facet.

You’ll be able to nonetheless ship invitation requests to folks after you may have completed creating the occasion.

When organising an occasion that’s collaborating at a selected location, you’ll be able to insert the handle proper underneath its identify when creating it. In iOS 15, Apple expanded on that part to can help you add telephone numbers and hyperlinks in distinction with addresses.

Copy and paste the telephone quantity or video chat hyperlink (Zoom, Microsoft Groups, FaceTime Hyperlinks, or some other video chatting platform that has a shareable hyperlink) into the field underneath “Title” referred to as “Location or Video Name”. When you paste your data there, a bit icon will seem subsequent to both the telephone quantity, the app icon, or the app identify comparable to the hyperlink.

When the time involves name or be a part of the video name, you’ll be able to choose “Name” for telephone calls or “Be a part of” for video calls. Becoming a member of video calls with leap you proper into the app and the decision.

If another person wants the video name hyperlink, you’ll be able to ship it to them straight from the calendar occasion by choosing the share icon subsequent to the “Be a part of” button.

Navigation in CarPlay

Including the handle of your occasion will enable you to have the ability to click on on it and be redirected to maps when able to go. Your system will even conveniently recommend the situation when opening maps if you end up near the time of the occasion.

Faucet and create

When utilizing an iOS native app – resembling iMessage or Mail – you’ll be able to faucet on dates and occasions so as to add them on to your calendar. This doesn’t at present work with third-party messaging, mail, and/or net apps.

After you faucet on the data, it will provide you with an choice to both create an occasion, create a reminder, present it in Calendar, or copy the occasion data. Choose “Create Occasion” and it’ll convey up the identical sheet that you’d see when creating a brand new occasion in Calendar.

From the data you tapped on, that data can be preset. If you happen to tapped on a time, the time will already be put in for what time the occasion is meant to start out, and if you happen to tapped on the date, it can already be pre-set (with the time if included) on the occasion particulars sheet.

By doing this, you’ll save a number of time with creating occasions and organizing your calendar. When you get the circulate of making calendar occasions this manner, you’ll by no means miss being reminded of an occasion sooner or later.

Setting Focus modes

In iOS 16, Apple expanded the capabilities that folks may use Focus Modes with by way of Focus filters.

“With Focus filters, [they] allow you to filter out distracting content material,” stated Craig Federighi, the senior vp of Software program Engineering at Apple, throughout the WWDC 2022 keynote.

In Calendar, you’ll be able to set a Focus Mode to solely present sure occasions in a calendar that corresponds to what you are utilizing the Focus Mode for.

When customizing your Focus Mode in settings, you’ll be able to scroll down and choose “Focus Filters”. As soon as tapping on it, you’ll be able to choose which app you need to filter – right here it will likely be Calendar. When you do, you’ll be able to choose which calendar you need solely displayed as soon as this Focus Mode is enacted.

Focus filters are an effective way to see occasions which might be most related to the present second you might be in. They might present strictly your class schedule if you happen to’re a scholar or solely essential conferences whenever you’re working.

When Focus filters are built-in into your new – or present – modes, it actually helps you keep centered on what is occurring at present with out the distractions of different commitments of life interfering.

The little (handy) issues

Whereas these should not enormous options, they’ll nonetheless be used to customise your private home display and filter the calendar expertise, and tailor it to the way you need to work.

File attachment

If you’re planning a gathering and wish to have the ability to entry your notes or recordsdata simply, you’ll be able to add a file to your calendar occasion.

When creating the occasion, scroll down and choose “Add attachment”, and from there you’ll be able to choose a file from the Recordsdata app. As soon as you choose the file you need, you’ll be able to entry it straight from the Occasion Particulars web page when the time comes.


You’ll be able to add the Calendar widget to your private home display to simply see your upcoming occasions or what you may have deliberate for the present day. There are three completely different sizes to select from – all having the identical performance however showcasing completely different quantities of data.

There are additionally three completely different variations to select from. “Up Subsequent” showcases your upcoming occasions for the present day and is available in all sizes (massive can showcase your occasions occurring the next day), “Month” offers you a calendar view and highlights the present date (solely out there within the small measurement), and “Listing” will showcase you your upcoming occasions for the present and following days (solely out there in massive).

Previews of the completely different Calendar widgets

Tapping on the widget will convey you straight into the Calendar app.

Staying on prime

The Calendar app has a number of potentials, and when you open up and use the handy options that the app has to supply, you’ll understand they’re very well-implemented and helpful to have. Loads of customizable inside the app enable folks utilizing it to seek out these customization choices simply and with no trouble.

From the way you create new occasions to the way you view them and set up them, the Calendar app permits you to do it with simplistic strategies.

With iCloud within the loop, utilizing Calendar all through the Apple ecosystem turns into a real blessing by permitting you to create, edit, and/or delete any occasions from any system. Something you modify on one system will robotically present up on the others.

Whereas Apple continues to replace their working methods, it’s no secret that they may proceed so as to add new options and methods of viewing and modifying your calendar(s) to make utilizing the applying extra practical and simple.

The calendar app works throughout all Apple working methods and may be seen on-line by way of the iCloud web site.


Supply hyperlink